Privacy Policy

Last updated 22 May 2026 · MAIA MANAGEMENT S.A.S. · NIT 901.862.977-7

This Privacy Policy explains how Maia Recruitment — a division of MAIA MANAGEMENT S.A.S., NIT 901.862.977-7, registered at Calle 24 #3-99, Edificio Banco de Bogotá, Suite 1102, Level 11, Santa Marta, Magdalena, Colombia — collects, uses, stores and protects your personal data. It is written for compliance with Colombia's Ley Estatutaria 1581 de 2012, its regulatory decrees (Decreto 1377 de 2013, Decreto 1074 de 2015) and, where applicable, the EU GDPR for non-Colombian visitors.

1. Data controller

The data controller is MAIA MANAGEMENT S.A.S. For privacy enquiries, contact privacy@maia-recruitment.com or write to the registered office above.

2. What we collect

  • Candidate data: name, contact (email, WhatsApp), city, role sought, salary expectation, English level, CV or LinkedIn link, optional voice note, and conversational context you share with us.
  • Employer data: company name, contact person, email, role brief, salary band and information you share during sourcing or onboarding.
  • Technical data: the limited information your browser sends when loading this site (IP, user agent, referrer). We do not run third-party analytics or advertising scripts on this site.

3. Why we collect it

  • To match candidates with open roles and present shortlists to employers.
  • To draft and execute employment contracts, run payroll and meet our Colombian compliance obligations.
  • To respond to your enquiries and to provide ongoing support during a placement's first year.
  • To meet legal, tax and labour-law obligations under Colombian law.

4. Legal basis

We process data on the basis of: (i) your express consent, given through this site's forms or via WhatsApp; (ii) the performance of a contract with a candidate or an employer; (iii) our legitimate interest in operating a recruitment business; and (iv) compliance with Colombian legal obligations.

5. Who we share data with

Candidate profiles are only shared with a specific employer after we have a specific open role and your explicit permission. We share data with: (i) the hiring employer once you consent; (ii) our internal legal and accounting team under MAIA MANAGEMENT S.A.S.; (iii) regulatory bodies when required by Colombian law (DIAN, Cámara de Comercio, Ministerio del Trabajo, social-security operators); (iv) hosting and form-processing providers strictly necessary to run this site.

6. International transfers

Some employers are based outside Colombia. By submitting your data you authorise transfers to such employers in countries that may not have an adequate level of data protection, strictly for the purpose of evaluating you for a role you have agreed to be considered for.

7. Retention

We retain candidate profiles for up to 24 months from your last interaction, after which we delete or anonymise them. Employer data linked to a signed engagement is retained for the period required by Colombian tax and labour law (typically 10 years).

8. Your rights

Under Ley 1581 and (where applicable) the GDPR, you may: know what data we hold; update or correct it; request its deletion; revoke your consent; or file a complaint. To exercise any of these, email privacy@maia-recruitment.com. We respond within 15 business days.

9. Cookies

This site uses a single technical local-storage entry to remember your language preference and an entry to record that you've dismissed our cookie notice. We do not place advertising cookies, run third-party analytics, or pixel-track you.

10. Security

We apply commercially reasonable technical and organisational measures to protect your data. No system is perfectly secure, and we cannot guarantee absolute protection.

11. Changes

If this policy changes materially, we'll update the "last updated" date at the top and, where appropriate, contact you directly.

12. Authority

The Superintendencia de Industria y Comercio (SIC) is Colombia's data-protection authority. You can file a complaint with them if you believe we have mishandled your data.